File Naming Guide for Post-Event Video Production

We match your files to sessions automatically by filename. The better your files are named, the faster we can get started. Files we can't match may be delayed or delivered incorrectly.

The ideal format

[ProjectID]_[SessionID]_[TYPE].ext

Your Project ID is in your project dashboard. Your Session ID is your unique identifier for your session. Common Session IDs start with KEY (keynote) or BRK (breakout) and the session number, but any unique code works to tell sessions apart.

File	Filename
Session recording	FFP-UNBOUND26_KEY01_PROG.mp4
Presentation deck	FFP-UNBOUND26_KEY01_DECK.pptx
Prompter script	FFP-UNBOUND26_KEY01_PROMPTER.txt
Speaker camera (IMAG)	FFP-UNBOUND26_KEY01_ISO_IMAG.mp4
Additional camera	FFP-UNBOUND26_KEY01_ISO_CAM1.mp4
Slides ISO	FFP-UNBOUND26_KEY01_ISO_SLIDES.mp4

For project-level assets (not specific to a session):

File	Filename
Opening bumper	FFP-UNBOUND26_BUMPER_OPEN.mp4
Closing bumper	FFP-UNBOUND26_BUMPER_CLOSE.mp4
Music bed	FFP-UNBOUND26_MUSIC.wav
Logo	FFP-UNBOUND26_LOGO.png

If you can't follow this format

We can generally match files as long as the Session ID appears somewhere in the filename, but non-standard naming can slow down your project or lead to errors.

These would likely match, but aren't guaranteed:

KEY01_keynote_recording.mp4
Day1_KEY01.mov
KEY01.mp4

Files without Session IDs require manual matching, which adds time and increases the risk of mismatched content. The closer you can get to the recommended format, the faster and more accurate your project will be.

Common file types and specs

Session recordings

MP4 MOV MXF
1080p (1920x1080) or higher. Audio must be present. One recording per session minimum. Additional camera angles (ISOs) welcome for Standard and Premium.

Presentation decks

PPTX or PDF
Keynote users: export to PowerPoint before sending. We use decks for title cards and caption accuracy.

Prompter scripts

TXT or DOCX
Improve caption accuracy, especially for product names and technical terms.

Bumpers, music, and brand assets

These are uploaded through your project dashboard, not the file transfer link. See our brand asset guide for details.

Send this to your AV partner

Copy, edit as needed, and send to whoever has your files. Delete any sections that don't apply.

Hi [name],

We're working with our post-production partner, The Gyld, to edit video content from [event name]. They need the following files by [date]. Could you pull together what you have and either send them to me or upload directly?

Video files [file transfer link]

Session recordings -- MP4/MOV/MXF, 1080p+, with audio
Opening and closing bumpers -- MP4/MOV, 1920x1080
Music bed -- WAV/AIFF preferred, at least 15 seconds

Design assets [dashboard upload link]

Logo -- PNG (transparent background) or SVG, min 500px wide
Brand guidelines -- PDF
Fonts -- OTF or TTF files, all weights (not web fonts)
Lower third template -- .mogrt if you have one, otherwise PNG/PSD reference
Branded background -- PNG, exactly 1920x1080 (optional)

Presentation files [file transfer link]

Speaker decks -- PPTX or PDF (Keynote users: export to PowerPoint)
Prompter scripts -- TXT or DOCX

Please include the Session ID in each filename (e.g., KEY01_SessionTitle.mp4). See the full naming guide here: [link]

Let me know if you have any questions. Thanks!

Your Post-Production Supervisor is your point of contact for anything file-related. If you're unsure about a format or naming convention, just ask.

File naming guide.