We know assets and specs for video can be confusing. Here's a quick rundown of what we recommend, and who on your team probably has it.

Where to upload: Brand assets go through the Upload page on your project dashboard. Session content (recordings, scripts, presentation decks) go through your file transfer link, also on your dashboard. Please see our file naming guide for naming conventions -- these are extremely important for accuracy and staying on schedule.

Video files for post-event editing

Asset	What it is	Spec	Who has it
Session recordings	Your recorded sessions	`MP4` `MOV` `MXF` 1080p or higher. Audio must be present.	AV / production partner Internal event team
Opening bumper	Short branded intro before each session (5-15 sec typical)	`MP4` `MOV` 1920x1080	AV / production partner Internal event team
Closing bumper	Short branded outro after each session (5-15 sec typical)	`MP4` `MOV` 1920x1080	AV / production partner Internal event team
Music bed	Background music over bumpers and title card	`WAV` `AIFF` preferred `MP3` `AAC` accepted At least 15 seconds	AV / production partner Internal event team

Session recordings are uploaded through your file transfer link. See our file naming guide for naming conventions.

Design files and brand assets

Asset	What it is	Spec	Who has it
Brand guidelines	Your brand or event style guide	`PDF`	AV / production partner Design or creative team
Fonts	Your brand's typefaces (desktop files, not web)	`OTF` or `TTF` All weights (regular, bold, italic min) Not WOFF/WOFF2	AV / production partner Design or creative team
Logo Standard / Premium	Used on branded frames	`PNG` (transparent bg) or `SVG` Min 500px wide. No JPEGs.	AV / production partner Design or creative team
Lower third template Standard / Premium	Speaker name/title graphic on screen. We build one from your brand if not provided.	`.mogrt` preferred `PNG` or `PSD` as reference	AV / production partner Design or creative team
Branded background Standard / Premium	Background for the video frame. We build one from your brand color if not provided.	`PNG` Exactly 1920x1080 No layout needed	AV / production partner Design or creative team

Presentation decks and scripts

Asset	What it is	Spec	Who has it
Session spreadsheet	Session titles, speaker names, details	`CSV` or `XLSX` Upload through the Confirm page on your dashboard	AV / production partner Internal event team
Presentation decks	Speaker slide decks. Used for title cards and caption accuracy. Premium projects also use decks for slide replacement -- please send the original native file (.key or Google Slides export) alongside the PowerPoint export.	`PPTX` or `PDF` Keynote/Slides: export to PPTX	AV / production partner Internal event team Speakers / session owners
Teleprompter scripts	Written remarks or prompter scripts. Dramatically improve caption accuracy.	`TXT` or `DOCX` Name with session ID	AV / production partner Internal event team

Send this to your team

Copy, edit, and send to whoever has your files.

Hi [name],

We're working with our post-production partner, The Gyld, to edit video content from [event name]. They need the following assets by [date]. Could you pull together what you have and either send them to me or upload directly?

Design assets [dashboard upload link]

Logo -- PNG (transparent background) or SVG, min 500px wide
Brand guidelines -- PDF
Fonts -- OTF or TTF files, all weights (not web fonts)
Lower third template -- .mogrt if you have one, otherwise PNG/PSD reference
Branded background -- PNG, exactly 1920x1080 (optional)

Video files [file transfer link]

Session recordings -- MP4/MOV/MXF, 1080p+, with audio
Opening and closing bumpers -- MP4/MOV, 1920x1080
Music bed -- WAV/AIFF preferred, at least 15 seconds

Presentation files [file transfer link]

Speaker decks -- PPTX or PDF (Keynote users: export to PowerPoint)
Prompter scripts -- TXT or DOCX
Please use these file naming conventions [link]. It is very important to include the session ID in each filename

Let me know if you have any questions. Thanks!

Your Post-Production Supervisor is your point of contact for anything asset-related. If you're not sure whether you have something or what format it's in, just ask -- we're happy to take a look and let you know if it'll work.

Brand asset guide.

Video files for post-event editing

Design files and brand assets

Presentation decks and scripts

Send this to your team