We know assets and specs for video can be confusing. Here's a quick rundown of what we recommend, and who on your team probably has it.

Where everything goes. There are two places to send files. Project-level brand assets (logo, fonts, bumpers, music, and the like) go through the Upload page on your project dashboard. Per-session content (recordings, decks, prompter scripts) goes through your file transfer link, also surfaced on your dashboard. Your session spreadsheet goes through the Confirm page on your dashboard. Please see our file naming guide for naming conventions -- these are extremely important for accuracy and staying on schedule.

Brand assets (uploaded via your project dashboard)

These are the project-level assets that we reuse across every session in your project.

Asset	What it is	Spec	Who has it
Opening bumper	Short branded intro before each session (5-15 sec typical)	`MP4` `MOV` 1920x1080	AV / production partner Internal event team
Closing bumper	Short branded outro after each session (5-15 sec typical)	`MP4` `MOV` 1920x1080	AV / production partner Internal event team
Music bed	Background music over bumpers and title card	`WAV` `AIFF` preferred `MP3` `AAC` accepted At least 15 seconds	AV / production partner Internal event team
Logo	Used on title cards and branded frames	`PNG` (transparent bg) or `SVG` Min 500px wide. No JPEGs.	AV / production partner Design or creative team
Event lockup Standard / Premium	Your styled event wordmark. Sits alongside your logo on branded frames. Optional. If you don't have one, frames use your logo alone.	`PNG` (transparent bg) Min 600px wide. No JPEGs.	Design or creative team
Brand guidelines	Your brand or event style guide	`PDF`	AV / production partner Design or creative team
Fonts	Your brand's typefaces (desktop files, not web)	`OTF` or `TTF` All weights (regular, bold, italic min) Not WOFF/WOFF2	AV / production partner Design or creative team
Lower third template Standard / Premium	Speaker name/title graphic on screen. We build one from your brand if not provided.	`.mogrt` preferred `PNG` or `PSD` as reference	AV / production partner Design or creative team
Branded background Standard / Premium	Background behind your video on Standard and Premium sessions, and the backdrop on your title cards across all tiers. We build one from your brand color if not provided.	`PNG` Exactly 1920x1080 No layout needed	AV / production partner Design or creative team

If your AV partner is the source for bumpers and music and they don't have access to your dashboard, they can include those files in the Filemail upload alongside the session recordings. We'll sort them on our end.

Session content (uploaded via your file transfer link)

These are the per-session files that change session to session. They go through the file transfer link in your kickoff email (also surfaced on the Upload page of your dashboard).

Asset	What it is	Spec	Who has it
Session recordings	Your recorded sessions	`MP4` `MOV` `MXF` 1080p or higher. Audio must be present.	AV / production partner Internal event team
Presentation decks	Speaker slide decks. Used for title cards and caption accuracy. Premium projects also use decks for slide replacement -- please send the original native file (.key or Google Slides export) alongside the PowerPoint export.	`PPTX` or `PDF` Keynote/Slides: export to PPTX	AV / production partner Internal event team Speakers / session owners
Teleprompter scripts	Written remarks or prompter scripts. Dramatically improve caption accuracy.	`TXT` or `DOCX` Name with session ID	AV / production partner Internal event team

See our file naming guide for naming conventions.

Session information (uploaded via your dashboard Confirm page)

Asset	What it is	Spec	Who has it
Session spreadsheet	Session titles, speaker names, details	`CSV` or `XLSX` Upload through the Confirm page on your dashboard. If it doesn't read cleanly, reply to your kickoff email and we'll sort it.	AV / production partner Internal event team

Send this to your team

Copy, edit, and send to whoever has your files.

Hi [name],

We're working with our post-production partner, The Gyld, to edit video content from [event name]. They need the following assets by [date]. Could you pull together what you have and either send them to me or upload directly?

Brand assets [dashboard upload link]

Logo -- PNG (transparent background) or SVG, min 500px wide
Event lockup -- PNG (transparent background), min 600px wide (optional, Standard/Premium only)
Brand guidelines -- PDF
Fonts -- OTF or TTF files, all weights (not web fonts)
Lower third template -- .mogrt if you have one, otherwise PNG/PSD reference
Branded background -- PNG, exactly 1920x1080 (optional)
Opening and closing bumpers -- MP4/MOV, 1920x1080
Music bed -- WAV/AIFF preferred, at least 15 seconds

Session content [file transfer link]

Session recordings -- MP4/MOV/MXF, 1080p+, with audio
Speaker decks -- PPTX or PDF (Keynote users: export to PowerPoint)
Prompter scripts -- TXT or DOCX
Please use these file naming conventions [link]. It is very important to include the session ID in each filename

If you're sending everything from one place (for example, your AV partner is staging all the files), use the file transfer link for everything. We'll route it correctly on our end.

Let me know if you have any questions. Thanks!

Your Post-Production Supervisor is your point of contact for anything asset-related. If you're not sure whether you have something or what format it's in, just ask -- we're happy to take a look and let you know if it'll work.

Brand asset guide.

Brand assets (uploaded via your project dashboard)

Session content (uploaded via your file transfer link)

Session information (uploaded via your dashboard Confirm page)

Send this to your team